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Vehicle bill of sale

A vehicle bill of sale is the version written for a car, truck, boat or bike, where the transfer matters more than in a general sale. The vehicle is identified by its VIN, its odometer reading and its title number, so there is one record of exactly which vehicle was sold. This matters to a private buyer who wants a single, clear record of the transfer, and to a DMV that may want the odometer and title details recorded. It is evidence of a sale, not proof of ownership on its own. This form records the details and the seller's declarations about liens, with a worked example for a used car.

DocumentBOS-002
RevisionRev 1.0
Last reviewed2026-08-18
Ownerfreebizdocs.com

A bill of sale written for a vehicle — VIN, odometer reading, title number and the seller's declarations on liens — so a private car transfer is recorded the way a DMV needs it.

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BOS-002  ·  Rev 1.0
[VEHICLE BILL OF SALE]

A vehicle bill of sale is the version written for a car, truck, boat or bike, where the transfer matters more than in a general sale. The vehicle is identified by its VIN, its odometer reading and its title number, so there is one record of exactly which vehicle was sold. This matters to a private buyer who wants a single, clear record of the transfer, and to a DMV that may want the odometer and title details recorded. It is evidence of a sale, not proof of ownership on its own. This form records the details and the seller's declarations about liens, with a worked example for a used car.

1.  PARTIES
    > Note — The seller and buyer, with names and addresses.
    [SELLER]
    [BUYER]

2.  THE VEHICLE
    > Note — Identify the vehicle so it cannot be mistaken for another.
    [VEHICLE]
    [VIN]
    [ODOMETER]

3.  TITLE
    > Note — The title number and who holds the title.
    [TITLE]

4.  LIENS AND TITLE
    > Note — The seller states the vehicle is free of liens and the title is clear to transfer.
    [LIENS]

5.  SALE PRICE
    > Note — The amount and how it is paid.
    [PRICE]
    [PAYMENT]

6.  DATE AND LOCATION
    > Note — When and where the sale took place.
    [DATE]
    [LOCATION]

7.  AS-IS CLAUSE
    > Note — The vehicle is sold as it is, without any warranty.
    [AS_IS]

8.  SIGNATURES
    > Note — Both parties sign and date, and each keeps a copy.
    [SIGNATURES]

Free to use in your own documents, including commercially.
1

Parties

Note — The seller and buyer, with names and addresses.

[SELLER]

Note — The seller's full name and address.

[BUYER]

Note — The buyer's full name and address.
2

The vehicle

Note — Identify the vehicle so it cannot be mistaken for another.

[VEHICLE]

Note — Make, model, year, colour and body type.

[VIN]

Note — The vehicle identification number.

[ODOMETER]

Note — The odometer reading at the date of sale.
3

Title

Note — The title number and who holds the title.

[TITLE]

Note — The title number and the jurisdiction that issued it.
4

Liens and title

Note — The seller states the vehicle is free of liens and the title is clear to transfer.

[LIENS]

Note — The seller's declaration on liens and the state of the title.
5

Sale price

Note — The amount and how it is paid.

[PRICE]

Note — The total amount of the sale.

[PAYMENT]

Note — How the price is paid — cash, bank transfer, or other.
6

Date and location

Note — When and where the sale took place.

[DATE]

Note — The date of the sale.

[LOCATION]

Note — The city and place where the sale happened.
7

As-is clause

Note — The vehicle is sold as it is, without any warranty.

[AS_IS]

Note — The as-is statement and the buyer's acceptance.
8

Signatures

Note — Both parties sign and date, and each keeps a copy.

[SIGNATURES]

Note — The signatures, dates and copies for both parties.

Worked example

1

Parties

Note — The seller and buyer, with names and addresses.

Jamie, 214 Cedar Park, Springfield, IL 62721.

Alex Morgan, 57 Birch Street, Springfield, IL 62704.

2

The vehicle

Note — Identify the vehicle so it cannot be mistaken for another.

One 2018 Honda Civic LX, grey, four-door sedan.

VIN 2HFTK2X58JH621046.

77,120 miles, as shown on the odometer at the date of sale.

3

Title

Note — The title number and who holds the title.

Title number 24ST-18-557, issued by the Illinois DMV.

4

Liens and title

Note — The seller states the vehicle is free of liens and the title is clear to transfer.

The seller declares the vehicle is free of liens and that the title is clear and transferable to the buyer.

5

Sale price

Note — The amount and how it is paid.

The total sale price is $12,500.

Paid in full by bank transfer on the date of sale.

6

Date and location

Note — When and where the sale took place.

2026-08-18

Springfield, Illinois, at the seller's address.

7

As-is clause

Note — The vehicle is sold as it is, without any warranty.

The vehicle is sold as-is, with no warranty, express or implied, and the buyer accepts it in its present condition.

8

Signatures

Note — Both parties sign and date, and each keeps a copy.

Seller: Jamie, dated 2026-08-18. Buyer: Alex Morgan, dated 2026-08-18. Each party keeps a signed copy.

Copy it, or print it and save as PDF.

These documents are starting structures for you to build on, not professional or legal advice. Anything that will have legal or contractual effect, or that varies by jurisdiction, should be reviewed by someone qualified in the relevant place.

Why a vehicle needs its own form

A car, truck or boat is identified by more than a description: the VIN pins it to one specific vehicle, the odometer reading records its state, and the title number ties it to the paperwork that moves ownership. This form is the version of a bill of sale written for that kind of transfer, so a private sale is recorded the way a state DMV needs it.

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